1. Aims and Objectives
i. To be a sustainable not-for-profit social sporting League promoting Putting.
ii. To maintain an open inclusion policy with no discrimination by age, ethnicity, gender or religion.
iii. To ensure that all members receive fair and equal treatment.
2. Membership
All Members will be subject to the regulations of the Constitution. By joining the Club all are deemed to have accepted the policies, rules, regulations and codes of conduct that the Club has adopted. Club Membership fees will be set annually, as determined at the Annual General Meeting. Membership fees will be paid by annual subscription. Fees for extra events will be published with the details of each event.
3. Officers
The Executive Officers shall be the Chairperson, Vice Chairperson, Secretary and Treasurer, elected annually at the AGM.
4. Management Committee
The Club will be managed through the Management Committee as elected at the AGM. A Head Greens Keeper shall be appointed to the Committee. The quorum required for a Management Committee meeting is three. The Committee will have powers to appoint sub-committees and to appoint advisers when required. The Committee will be responsible for policy, codes of conduct and rules that affect the organisation of the Club.
5. Discipline
All complaints regarding the breaches of policy, codes of conduct and rules should be submitted in writing to the Secretary. A quorum of at least three of the Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
Within 7 days of a hearing, the outcome should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made. There will be the right of appeal to the full Management Committee.
6. Finance
The Treasurer will be responsible for the finances of the Club. All Club monies will be banked in an account held in the name of the Club. Any payments drawn against Club funds shall only be issued by the authorised Banking Signatories, who shall be Treasurer plus one Executive nominated to the Bank. The financial year will end on 31st December. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
7. Annual General Meetings
The Agenda and Notice of the Annual General Meeting (AGM) will be issued by the Club Secretary no less than 28 days prior to the date. Nominations for Officers and proposals for Rules must be received by the Secretary in writing at least 14 days prior to the date of the AGM. Each League Team shall be represented by one authorised representative to attend, speak and vote. No member can represent more than one Team when voting. All resolutions shall be passed by a majority. In the event of a tie the Chair shall have the casting vote.
To address matters that arise during the year concerning issues normally decided at the AGM, an EGM may be held upon the written request from a minimum of 50% of voting members, stating the purpose for which the meeting is required and setting out in sufficient detail to able to understand what each resolution is about / or by the Committee. Procedures for EGMs will be the same as for the AGM.
The Committee will ensure that Minutes of all General meetings be taken and published to the Team representatives and all Committee Members.
8. Dissolution
A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote when at least 75% the membership has been represented at the meeting. In the event of dissolution, where there are funds remaining after satisfying all the debts and liabilities the Management Committee shall distribute funds pro rata to the Putting League Member Teams prior to the dissolution.
Equitity statement
The Nalgo Putting League is committed to ensuring that equity is incorporated across all aspects of its development, it acknowledges and adopts the following Sport England definition of sports equity.
Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes accessible to everyone in society.
The League respects the right, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
The League is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
All League members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
The League Committee will deal with any incidence of discriminatory behaviour seriously, according to our disciplinary procedures.